Virtual Assistant Project Management: A System for Better Productivity and Collaboration (Part 2)

Cloud Storage Photo Credit

This is the 2nd part of a 4 part series delving on a Project Management System, an Online Virtual Storage Utility, a Password Management Program, and a Time Management Program and how it is linked together to help you make sure that you get all of your work done on time. Either you are a Virtual Assistant working for a client or a Team Leader working on a project or a small business owner that outsources its business, this one is for you.

Part 2: Online Virtual Storage Utility

What would you do if something happened to your computer? Say, it caught fire, was stolen, or got drenched in your energy drink while working in those rush jobs. If you were using a good backup solution you could just keep on working, otherwise you could be in a lot of trouble.

Enter Dropbox. Dropbox is a file hosting service which uses cloud computing to enable users to store and share files and folders with others across the Internet using file synchronization.

Dropbox works just like any other folder on your computer, but with a few differences. Any files or folders inside Dropbox will get synchronized to Dropbox's servers and any other computer linked to your account. Green checkmarks will appear on top of your files to let you know that they're synced and up to date. You don’t need to schedule backups, because Dropbox automatically does so as soon as you save a file in your Dropbox and every time there are changes to the files.

You can easily share folders for collaboration, share links to photo galleries and sync across multiple computers. If your clients like to make their own changes on files, or if you work with a team on the same files, then Dropbox will make life easier for you. All of you will always see the latest version of the shared files. Project collaboration will be a breeze.

Dropbox is so easy to use but I have prepared a “HOW TO” to make life a little easier and a lot more fun.


Read the 3rd Part HERE

Wildel_Palermo_How to Use Dropbox

Read 3rd Part HERE